Dark modern distribution warehouse aisle at night with a moving forklift

Warehousing & Distribution

AI-powered operations for warehousing & distribution.

From order intake to receiving and fulfillment, Copilot builds custom software and AI agents that run your warehouse — cutting manual entry, catching costly errors, and keeping stock, units, and dispatch in sync.

Free scoping call — no commitment.

The product

One system, from reorder to landed cost.

Custom software and AI agents that run the whole flow — reorder before stockout, draft the PO, reconcile the receipt, and land every cost to the unit.

Three-way match table reconciling PO, invoice, and received quantities, flagging a price variance and a short-shipped line — Three-way match

Restock agent recommendation showing demand up 38%, days of cover, supplier lead time, and a proposed reorder purchase order — Restock agent

Draft purchase order with supplier and ship-to details, line items, totals, and Send to supplier / Receive with AI actions — Purchase order

Fee allocation step spreading freight, duty, brokerage, and handling across SKUs by invoice value, quantity, or weight — Fee allocation

Landed cost summary spreading allocated fees across units to a true per-unit and total landed cost that posts to inventory valuation — Landed cost

Software that adapts to how your warehouse actually runs — not the other way around.

Capabilities

Built around your operation.

Order intake & quoting

Capture orders from email, text, or scan and turn them into clean sales orders.

Receiving & three-way match

Reconcile invoices, POs, and shipments automatically before anything is approved.

Inventory & units of measure

Keep stock, eaches, and cases accurate across every transaction.

Pick, pack & dispatch

Move orders from confirmed to out-the-door with clear, trackable steps.

Procurement & POs

Raise, chase, and close purchase orders with agents handling the follow-up.

Real-time reporting

One live view of orders, stock, and receiving across the whole operation.

Why it matters

What it changes for your business.

Margin

Recover lost margin

Catch pricing errors, short shipments, and freight overcharges before they quietly eat your margin — the three-way match does it on every receipt.

Speed

Move orders faster

Cut order entry and receiving from hours of keying to minutes, so your team handles more volume without adding headcount.

Accuracy

Kill manual entry

AI reads orders and invoices, so people stop re-typing data between email, spreadsheets, and your system — and stop making the errors that come with it.

Visibility

See everything live

Replace status phone calls and stale spreadsheets with one real-time view of orders, stock, and receiving.

Put AI to work in your warehouse.

Tell us where the manual work lives — order entry, receiving, inventory. We'll scope what to automate first and what it's worth.

Or email hello@copilotconsulting.org